Location: Rosedale, Albany, Auckland

  • Employee Stock Options
  • Full-Time with Flexi Hours

Quantifi Photonics develops and manufactures advanced optical and electronic test instruments designed to help engineers develop and manufacture next-generation photonics technologies. Our customers include global technology companies, leading universities, and research organisations in over 25 countries, working across Production & Manufacturing; Defense and Aerospace; Commercial R&D and Academic industries.

This is an exciting opportunity to join a growing and leading-edge company. Reporting directly to the CEO, you will be responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team. You will be the primary point of contact for internal and external support on all matters pertaining to the CEO and will act as a liaison to the Board of Directors and Senior Management teams. 

Key Benefits:

  • Health insurance 
  • Paid birthday leave
  • New offices 
  • Great staff facilities, (lunchroom outdoor flow and BBQ area)
  • Onsite parking available
  • Walking distance from Constellation Bus Station
  • Employee centric company

What you’ll be doing:

  • A broad variety of administrative tasks from diary and inbox management, to reports; minutes of meetings; preparing correspondence and preparation of presentations
  • Coordinate corporate travel, managing complex and dynamic itineraries
  • Legal document management
  • Board and Management liaison and support

What we’re looking for:

  • Bachelor of Business Administration (or similar/relevant degree)
  • Broad depth of experience in previous executive assistant position supporting at CEO level or similar
  • Previous Board of Directors support and liaison experience
  • Intermediate/Advanced Proficiency in Word, Excel, PowerPoint, Outlook
  • Experience using Visio (advantageous)
  • Project management skills
  • Strong level of professionalism
  • Excellent written and oral communication skills

What you’ll need to demonstrate:

  • Effective communication and interpersonal skills
  • Ability to prioritize, multi-task and work to deadlines
  • Excellent attention to detail
  • Ability to work quickly and under pressure
  • Clear understanding of confidentiality and privacy
  • Strong relationship building skills

We require someone who has the innate ability to proactively and effortlessly manage a wide range of administrative tasks, in a busy and fast moving environment whilst managing their own time effectively.

If you would like to join a strong, growing company, work on the North Shore and be part of an employee centric culture, we would love to engage with you. Please email Vicky at v.oconnor@quantifiphotonics.com

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